1. Name, Objects and Definitions
1.1 The name of the club is University of Limerick Bohemian Rugby Football Club [or, abbreviated to UL Bohemian RFC](“The Club”). The culture, history and traditions of Bohemian Rugby Football Club and the University of Limerick Rugby Club shall be adopted and respected by the Club. The principle objects of the Club shall be
- the playing, promotion and development of the sport of Rugby Union Football amongst the members of the Club from time to time and the students of University of Limerick, and
- the foundation and development of an Academy of Rugby at the University of Limerick
All other lawfully permitted activities in or on the Club’s premises and it’s facilities, whether indoor or outdoor, shall be incidental or ancillary activities, subservient in all respects of the principle objects of the Club
1.2 The registered address of the club shall be at Thomond Park, Limerick.
1.3 “the Board” shall mean the Board of Management as defined in Rule 3.2
“the Officers” shall mean such of the following as may be elected pursuant to the Rules from time to time: – the President(s); Senior Vice President(s); Junior Vice Presidents; Immediate Past President [ex officio]; the Trustees; the Directors; the Registrar; the Honorary Secretary; the Honorary Treasurer; the under Age Representative; the Munster Branch Delegate;
“the Trustees” shall mean the Trustees of the Club as provided for in the Rules.
1.4 The Colours of the Club (“the Colours”) shall be determined from time to time by the Board. However, until such time as the colours are changed by the Board, the Colours shall be represented by a predominantly red jersey with white shorts and yellow, maroon and blue secondary colours for all teams participating in open competitions. For teams participating in competitions confined to student members the colours shall be predominantly yellow, maroon and blue.
2.1 The Membership of the Club shall consist of Honorary Life members and such other categories of membership as may be approved by the Board.(Amendment No 1: 18/05/2008)
2.2 Each application for admission to Membership must be proposed by the Membership Committee and approved by the Board of Management. The Board shall have power without assigning cause to reject any application for Membership.(Amendment No 2: 18/05/2008)
2.3 Annual subscriptions shall be fixed by the Board and shall be payable by the 30th Sep each year or immediately on approval of membership by the Board. Members whose subscriptions are unpaid at the date of an Annual General Meeting or any General Meeting (“General Meeting”) shall not be entitled to present themselves as a candidate or propose a candidate for any position and shall not be entitled to vote at such General Meeting. Members whose subscriptions are unpaid for two years shall cease to be members of the Club provided always that non payment or delayed payment beyond this two year period by a bona fide playing member of the Club shall not, at the discretion of the Board, disqualify such a player from enjoying the privileges of Membership and playing for the Club rugby teams. (Amendment No 4:18/05/2008)
2.4 No person shall be entitled to or remain an under age Member after he has become in eligible to play in under 18 competitions. (Amendment No 5:18/05/2008)
2.5 Any member wishing to resign from Membership of the Club must send in a written notice to that effect to the Honorary Secretary before the 1st of September in any year failing which such member will be held liable for that year’s subscription. (Amendment No 6:18/05/2008)
2.6 Discipline: Should a member behave in such a way that in the opinion of the Board:
- is derogatory to the Club
- shall fail to observe the general rules of the Club made from time to time relating to the use of the facilities of the Club
- shall fail to observe the general rules of the Club made from time to time relating to the use of the facilities of the Club on the grounds or premises of University of Limerick
- shall behave in a manner which is likely to bring the Club into disrepute
the Board may investigate the matter and call for an explanation and if they, in their sole discretion think fit, the Board may remove or suspend such a person from Membership without any obligation to refund his subscription. (Amendment No 7:18/05/2008)
3. Board of Management
3.1 The business and affairs of the Club with the exception of the making of the Rules, shall be delegated to a Board of Management, (“the Board”) appointed for a period of three years. The Board shall comprise a minimum of 7 and a maximum of 9 persons who shall be members of the Club (“the Directors”) and the Board shall elect a Chairman from amongst the members of the Board. (Amendment No 8:18/05/2008)
3.2 At each General Meeting of the Club, those Directors who have served as Directors of the Board for three consecutive years shall resign and the members of the Club shall elect Directors to fill the vacated positions. The resigning Directors may offer themselves for re-election.
3.3 In the event that a Director resigns or is incapacitated or cannot fulfil his functions as a Director for whatever reason the board shall elect a replacement Director in his stead and subject to the provisions of Rule 5.3, for the remainder of the original term of the resigned or incapacitated Director so replaced.
3.4 The Board shall meet as and when necessary for the purposes of the efficient and expeditious management of the Club and its affairs of behalf of the members of the Club. Four Directors shall form a quorum. The Board shall have power to make regulations for the Club from time to time as the welfare, facilities and best interest of the Club require and such regulations shall have the same binding effect on all members as these Rules. No member of the Board and no person employed in the Club shall have any personal interest in the sale of excisable liquor therein or in the profits from such sales.
3.5 The Board shall keep accounts and books showing the financial affairs and receipts and disbursements of the Club. (Amendment No 9:18/05/2008)
3.6 The Board shall appoint a management committee to oversee the operations of the Club, under chairmanship of Club President, this group to include Club Officers and others whom the committee may second to fill specific roles. This committee and any other sub committees it appoints shall be responsible to the Board for the efficient and expeditious management of the Club.
3.7 The members of the Club may remove a member of the Board by a Special Resolution passed by a two-thirds majority of those present and voting at a General Meeting.
3.8 The Board, in the exercise of their functions from time to time may appoint and instruct such professional advisers as they may deem necessary.
3.9 Voting by the Board and all other committees shall be by majority of those present and the Chairman in each case shall have a casting vote.
4. Property and Assets of the Club
4.1 All property, whether freehold or leasehold and other assets of the Club shall be vested in the Trustees of the Club who shall
- hold same in trust for the benefit of the members of the Club; and
- subject to Rules 4.4 and 4.5 deal with such property and such assets as
directed by the Board.
4.2 The Board on behalf of the members of the Club shall be entitled to call on the Trustees to enter into such property leases or licences as the Board deems proper and reasonable and as may be obtained and granted to the Club to facilitate the principle objects.
4.3 The Board shall have power to borrow for all the purposes of the Club by way of overdraft, term loan, loan account or otherwise, from the Club’s bankers, with interest in the category of the accommodation granted, such amount of money either at one time or from time to time as it may deem proper, such borrowings to be effected in the name of the Trustees who shall on the direction of the Board give security for such borrowings and the interest thereon by the issue of Bills of Exchange, Promissory Notes or other obligations or securities of the Club or by mortgage or charge upon all or any part of the property or other assets of the Club and thereupon the Trustees shall at the discretion or direction of the Board and notwithstanding the provisions of Rules 4.4 and 4.5, make all such depositions of the property or other assets of the Club or any part thereof and enter into such agreements in relation thereto as the Board may deem proper for giving such security.
4.4 With the exception of the lands and premises of the Club currently in use by the Club and situate at Annacotty in the County of Limerick (“the Annacotty Lands”) which is to be dealt with in the manner laid down by Rule 4.5, the property assets of the Club may not be sold, transferred or assigned to any individual, company or organisation except on the authority of a General Meeting and on foot of a Special Resolution passed by a two thirds majority in relation thereto present and voting at such General Meeting.
4.5 When the Board is satisfied that the Annacotty Lands are no longer required to be in use by the Club for the purposes of the principle objects and that licence(s)have been obtained by the Club from University of Limerick suitable to meet the longer term requirements of the Club for the purposes of its principle objects, the Board may then at an opportune time, direct the Trustees to sell or dispose of the Annacotty Lands, whether by sale, transfer or assignment, in such manner as the Trustees can so ensure that the sale proceeds (or the benefit of such transfer or assignment thereof) will be utilised only for the purpose of the principle objects of the Club and not in the purchase of and and/or buildings by the Club.
4.6 The Board shall have the authority to contract into a Management Agreement with a third party for the purpose of managing the Club’s licensed premises.
5. General Meetings
5.1 The Annual General Meeting shall be held each year not later than 30th June. The Board shall present Annual Reports to the Annual General Meeting in respect of the management, finances and operation of the Club. The financial report will be for the 12 months to the 30th April in each year. (Amendment No 10:18/05/2008)
5.2 At the Annual General Meeting each year the members of the Club shall:
5.2.1 Elect the Officers of the Club.
5.2.2 In the event of resignations of Directors from the Board (for whatever reason) the members of the Club shall elect persons to fill the vacated positions of the Board.
5.2.3 Nominations signed by two paid up members for all Board and Officer positions shall be sent to the Honorary Secretary at least 14 days before the Annual General Meeting or any meeting at which any such Board members or Officers are to be elected.
5.2.4 The Munster Branch delegate and other representative delegates required shall be elected by the officers of the Club. (Amendment No 11:18/05/2008)
5.3 In the event of any Director appointed under Rule 3.3, his appointment shall be ratified by a majority of the members of the Club present and voting at the next Annual General Meeting following his appointment under Rule 3.3.
5.4 An Extraordinary General Meeting shall be called by the Honorary Secretary upon receipt of a written request for same from not less than 20 members of the Club specifying the reasons for calling such an Extraordinary General Meeting. The Honorary Secretary shall call the Extraordinary General Meeting within four weeks of receipt by him of the requisition calling for the meeting and no other business than that stated on the Agenda will be transacted at such Extraordinary General Meeting.
5.5. Every General Meeting shall be convened by the Honorary Secretary who shall give to each paid up member due notice of the hour, date and place thereof and the reason for convening same. Notice may be by:
- Newspaper advertisement and/or
- Notice on Club website and/or
- Email to members and/or
- Mobile phone text
Notice will be issued not later than 21 days prior to the date of the General Meeting. The quorum for a General Meeting shall be 20 members in person. (Amendment No 12:18/05/2008)
5.6 Any notice of motion proposed by any paid up member, Officer or Director must be presented to the Honorary Secretary at least 14 days before the date of any General Meeting. (Amendment No 13:18/05/2008)
5.7 The Chairman, or in his absence, the Deputy Chairman (if any) of the Board shall be the Chairman of all General Meetings and in the absence of both Chairman and Deputy Chairman, a Chairman will be appointed by those present and entitled to vote.
5.8 If at a General Meeting a quorum has not assembled within 30 minutes after the time appointed for such meeting, the Honorary Secretary may at his discretion:
- declare such a meeting abandoned; or
- set an alternative date for such General Meeting on giving 14 days notice to the members and at such alternative meeting if a quorum has not assembled, the meeting shall nonetheless proceed.
5.9 Voting at every General Meeting shall be by ballot (or, at the Chairman’s discretion, by a show of hands) and in the event of a tie, the Chairman shall have a second or casting vote.
5.10 No person owing monies to the Club and no Under Age Member (being a member under the age of 18) shall be entitled to take part in a vote at any General Meeting or to be elected as an officer of the Club. (Amendment No 14:18/05/2008)
5.11 No Special Resolution of a General Meeting shall be passed save by a majority of two thirds of those present and voting.
5.12 Honorary Vice Presidents: Only the Board may nominate persons for the title of Honorary Vice President of UL Bohemian RFC for approval by members at an Annual General Meeting. Amendment No 15:18/05/2008)
6.1 No less than two members of the Club shall be elected at a General Meeting as Trustees of the assets and property of the Club and each shall hold office until he resigns, or is absent from Ireland for one year, or ceases to be a member of the Club or for such other reason be removed from office by a Resolution passed at a General Meeting of the Club. Should a Trustee or Trustees cease to act as such for whatever reason and thereby the Trustees are reduced to less than two in number the Board shall, pending the election of a Trustee or Trustees at the next General Meeting, appoint a Trustee or Trustees to fill the vacancy or vacancies thus created.
6.2 No personal liability shall attach to the Trustees or any Trustee acting in the ordinary and proper course of the Club’s business pursuant to the direction of the Board and the Rules.
6.3 Nothing in this Rule 6 shall preclude the Trustees from allowing any monies which shall come into the hands of the Board to be retained by it, or retained under its control, either in the hand or in the Club’s Bank and to be applied by the Board in the ordinary and proper course of the Club’s business or the principle objects of the Club under the Rules
6.4 No Trustee shall be removed from office without the sanction of a Special Resolution passed by a two-thirds majority of those present and voting at a General Meeting, or being maintained in office if such General Meeting shall resolve that he be so removed.
7. Liquor Licensing Regulations
7.1 A visitor shall not be supplied with excisable liquor in the Club’s premises unless on the invitation and in the company of a member and such member shall, upon the admission of such visitor to the Club premises or immediately on his being supplied with liquor, enter his own name, and the name and address of the visitor in a book which shall be kept for that purpose and which shall show the date of such visit. (Amendment No 16:18/.05/2008)
7.2 No excisable liquor shall be sold or supplied to any person under 18 years of age and no excisable liquor shall be sold for consumption outside the premises of the Club.
7.3 No excisable liquor shall be supplied for consumption on the Club premises to any person (other than a member of the Club lodging in the Club premises) or be consumed on those premise by any person (other than such member).
- at any time on Christmas Day or Good Friday, or
- on any other day, outside the hours specified in respect of that day in section 2(b) (as submitted by Section 4 of the Intoxicating Liquor Act, 2000) of this Act.
7.4 Nothing in the Registration of Clubs Acts, 1904 to 1999, or contained, by virtue only of the operation of Rule 7,3 shall operate to prohibit the supplying for consumption on the Club premises of excisable liquor to any person or the consumption of excisable liquor on those premises by any person:
- on Christmas Day, between 12.00 midday and 1.00 pm or
- on any other day, for one hour after the expiration of any period in respect of that day during which it is lawful for the Club, by virtue to Rule 7.3 b) to supply any excisable liquor for consumption on the Club premises,
If in the case the excisable liquor is:
- i. ordered by or on behalf of the person at the same time as a substantial meal is so ordered, and
- ii. consumed by that person during the meal or after the meal has ended.
- iii. (a) For the purposes of the Registration of Clubs Acts, 1904 to 1999, the rules of a club which at the commencement of Section 7 of the Intoxicating Liquor Act 2000, is registered under those Acts, during the transitional period, be deemed to be in conformity with this section.
(c) In this subsection, ‘transitional period’ means the period beginning at such commencement and ending-
- when the certificate of registration of the Club which is in force two months after that date expires, or
(ii) when the rules of the Club are brought into conformity with this section
Whichever first occurs”.
7.5 In addition to the foregoing Rules, the clauses and regulations embodied in the Registration of Clubs and the Intoxicating Liquor Acts amending and extending the same, shall be deemed in the Rules of the Club.
8. Amendment to Rules
8.1 With the exception of Rule 1 (which shall be subject to Rule 8.3) and subject to the provisions of Rule 8.2 hereunder, no alteration, amendment or addition shall be made to these Rules except at an Annual General Meeting of the Club or at a General Meeting summoned for that purpose and with the consent of at least two thirds of the paid up members present and voting.
8.2 should any motion for the alteration, addition or amendment of the Rules at any General Meeting be considered by not less than twenty paid up members present and voting, to be contrary to the principle objects of the Club or to be inimical to the best interests of Rugby Union Football in the Club, such motion shall on the proposal or not less than twenty paid up member present and voting be referred to the Committee of the Irish Rugby Football Union, whose decision, as to whether or not the motion is contrary to the principle objects of the Club or be so inimical, shall be final and binding and pending the decision of that Committee, no steps shall be taken to implement the motion notwithstanding that it may have received the said two thirds consent of the members of the Club.
8.3 No alteration and amendment or addition shall be made to Rule 1 except at an Annual General Meeting and with the consent of not less than 90% of the paid up members of the Club present and voting at such Annual General Meeting.
9. Availability of Rules
9.1 The Rules and such amendments and additions hereto as shall be adopted from time to time by the Club and any Regulations made by the Board under Rule 3.4 above shall be published on the Club website. A copy of the Rules shall be available to any member on application to the Honorary Secretary. (Amendment No 17:18/05/2008)
10.1 In the case of any dispute as to the interpretation of these Rules, the decision of the Board from time to time shall be deemed final and binding on the members of the Club
10.2 Words imparting the masculine gender shall include the feminine gender and vice versa.
REGULATIONS FOR THE MANAGEMENT OF UL BOHEMIAN RFC
by sub-committees appointed in accordance with Rule 3.6
The Board of Management of UL Bohemian RFC (the Board), meeting on 5 Jul 2005, hereby issues Regulations for the operation of sub-committees (Committees), which the Board has appointed for the purpose of the efficient and expeditious management of the Club and its affairs.
1. The Executive Committee
1.1 Composition: The Executive Committee consists of the Chairman of the Executive appointed by the Board, all Officers of the Club elected at the Annual General Meeting, excluding Team Captains, the Chairmen of the operational committees appointed by the Board, the Club PRO, Chairman of the UL Bohemian Rugby Academy, Youth Officer (Chairman of Youth Section), Board Members and Trustees and those advisers nominated by the Executive and approved/appointed by the Board from time to time.
1.2 Role: The Executive will coordinate the activities and operations of the Club. The Executive will guide and advise committees to ensure that the ethos of the Club is maintained and that the aims and objectives of the Club, established from time to time, are maintained and achieved.
1.3 Reporting: The Chairman of the Executive shall report to the Board as required, on all the activities of the Club and all issues affecting the Club.
2. The Rugby Committee
2.1 Composition: The Rugby Committee shall consist of the Chairman of Rugby appointed by the Board and those coaches, players and mentors nominated by the Chairman of Rugby and appointed/approved by the Board from time to time. The Chairman of Youth Section, and the Chairman of the UL Bohemian Rugby Academy are members of the Rugby Committee.
2.2 Role: The Rugby Committee is responsible to the Board for all matters relating to playing promotion and development of the sport of Rugby Union Football in the Club, including Medical Support.
2.3 Reporting: The Chairman of the Rugby shall report to the Board as required on Rugby matters within the Club.
2.4 Coordination: For the purposes of coordination of all Club activities the Chairman of Rugby shall be a member of the Executive Committee and shall ensure that the Executive is informed on Rugby matters within the Club as required.
3. The Finance Committee
3.1 Composition: The Finance Committee shall consist of the Chairman of Finance appointed by the Board from time to time, and those advisers and assistants nominated by the Chairman of Finance and appointed/approved by the Board from time to time.
3.2 Role: The Finance Committee is responsible for:
- Budgets: The preparation and supervision of all Budgets
- Bar Management: The supervision of the financial aspects of the Bar Management contract.
- Club Draws etc: The supervision of the financial aspects of the Club Development Draw and any other draw or raffle organised by the Club from time to time.
- Such other duties as may be assigned by the Board from time to time.
3.3 Reporting: The Chairman of Finance shall report to the Board as required on all matters relating to the finances of the Club.
3.4 Coordination: For the purposes of coordination of all Club activities the Chairman of Finance shall be a member of the Executive Committee and shall ensure the Executive is informed on matters in relation to Club Finances as required.
- The Sponsorship and Fundraising Committee
4.1 Composition: The Sponsorship and Fundraising Committee shall consist of the Chairman of Sponsorship and Fundraising appointed by the Board from time to time and those advisers and assistants nominated by the Chairman of Sponsorship and Fundraising and appointed/approved by the Board from time to time.
4.2 Role: The Sponsorship and Fundraising Committee is responsible for raising the funds necessary to enable the Club to achieve the many objectives and aims in relation to the playing, promotion and development of Rugby amongst the members, within the University of Limerick and in the Club’s catchment area. The areas of activity the Committee is responsible for include:
- Sponsorship: The Committee will identify and pursue sponsorship opportunities and having established a basis for agreement with a sponsor shall bring draft proposals or contracts to the Board, for the approval of the Board and the authority to enter the contracts on behalf of the Club.
- Corporate Membership: The Committee will prepare Corporate Membership Packages, present the packages to the Board for their approval, and having identified and agreed terms with potential Corporate Members, nominate them for approval by the Board.
- Club Yearbook: The Committee is responsible for the sale of advertising and the production of the Club Yearbook.
- Corporate Events: The Committee is responsible for the planning and organisation of Corporate Events for the purpose of raising funds for the Club.
- Golf Classic: The Committee is responsible for planning and organising the Golf Classic.
- Sponsors Tickets: The Committee will manage, distribute and account for those Munster and International Match tickets assigned to it by the Board from time to time.
- Such other duties as the Board as the Board may assign from time to time.
4.3 Reporting: The Chairman of the Sponsorship and Fundraising shall report to the Board as required on all aspects of sponsorship and fundraising.
4.4 Coordination: For the purpose of coordination of all Club Activities the Chairman of Sponsorship and Fundraising shall be a member of the Executive and shall ensure the Executive is informed on all aspects of sponsorship and fundraising.
5. The Facilities and Grounds Committee
5.1 Composition: The Facilities and Grounds Committee shall consist of the Chairman of Facilities and Grounds appointed by the Board from time to time, and those advisers and assistants nominated by the Chairman of Facilities and Grounds and appointed/approved by the Board from time to time.
5.2 Role: The Facilities and Grounds Committee is responsible for the maintenance and upkeep of the Club Facilities at Thomond Park and the maintenance and upkeep of the Club Grounds and Facilities at Annacotty. The Committee will also plan and propose to the Board any improvements that the Committee believes should be carried out to either or both facilities.
5.3 Reporting: The Chairman of Facilities and Grounds shall report to the Board as required on Facilities and Grounds.
5.4 Coordination: For the purpose of coordination of all Club activities the Chairman of Facilities and Grounds shall be a member of the Executive and shall ensure the Executive is informed on matters relating to Grounds and Facilities as required.
6. The Membership and General Services Committee
6.1 Composition: The Membership and General Services Committee shall consist of the Chairman of Membership and General Services appointed by the Board from time to time, the Honorary Registrar elected at the AGM and those advisers and assistants nominated by the Chairman of Membership and General Services and appointed/approved by the Board from time to time.
6.2 Role: The Membership and General Services Committee is responsible for all issues dealing with membership of the Club and those other areas as assigned by the Board from time to time. Areas of responsibility include:
- Proposals in relation of Membership Subscriptions.
- Collection of Subscriptions etc
- Promotion of the Club locally and nationally.
- Maintenance of Club Archives and research on Club History
- Social Events
- Fostering of relations at all levels within UL
- Selection, procurement and distribution of branded UL Bohemian RFC playing and leisure gear, to foster the Club identity and to promote that identity locally and nationally.
- Members Tickets: The Committee will manage, distribute and account for those Munster and International Match tickets assigned to it by the Board from time to time.
6.3 Reporting: The Chairman of Membership and General Services shall report to the Board as required on Membership and General Service issues.
6.4 Coordination: For the purpose of coordination of all Club activities the Chairman of Membership and General Services shall be a member of the Executive and shall ensure the Executive is informed on matters relating to Membership and General Services issues as required.
7. The Annacotty Development Committee
7.1 Composition: This committee shall consist of the Chairman of the Annacotty Development Committee and members appointed by the Board.
7.2 Role: The Annacotty Development Committee is required to:
- Prepare a Development Plan to best utilise the Club Grounds at Annacotty
- Plan to develop the infrastructure and facilities at the Club Grounds at Annacotty
- Prepare and, if agreed implement, a financial plan which will enable such developments to be carried out.
7.3 Reporting: The Chairman of the Annacotty Development Committee will report directly to the Board.